Those who come to Indonesia using VITAS (6/12/24 month’s visa) should be aware of your ‘arrival stamp’ in your passport and white landing card (departure card). The stamp from Immigration Officer at your first arrival of Indonesian Airport must have the following words written: “Permitted to enter and due to report at Immigration Office in Yogyakarta within 7 (seven) days from date hereof…”.
You should, then, go to the Office of International Affairs of UGM (Kantor Urusan Internasional) to do the following steps:
1). Register at Office of International Affairs,
2). Ask the sponsor letter from UGM to be brought to local immigration office to get KITAS, the required documents for KITAS:
- UGM sponsor letter (including Warranty Statement Letter)
- Copy of Curriculum Vitae
- Copy of passport of the relevant pages.
- Copy of visa/VITAS
- Copy of white landing card (departure card)
- Copy of study permit from the Ministry of National Education
- Copy of Visa Authorization
- 6 photos of 3×4 cm and 6 photos of 2×3 cm
- Immigration forms that has been completed
3). Pay the tuition and student service fee at Mandiri Bank;
Account Name: Rector UGM
Account Number: 137.000.225.8586
Bank Name: Mandiri Bank, Branch Magister UGM
Swift Code: BMRIIDJA
4). Go to the program/faculty bringing the copy of Registration Form and tuition fee payment receipt;
5). As soon as you finish reporting yourself in local immigration office (usually after two weeks you will get KITAS) then you should go to the police for STM (Police Report) & SKLD (Self Residing Report) , to get an STM & SKLD from the police you need the following documents (3 copies of each item, except the photos):
- UGM sponsor letter
- Copy of passport of the relevant pages, including the new stamp from immigration office.
- Copy of visa
- Copy of white landing card
- Copy of KITAS (yellow card from immigration office)
- Copy of ‘buku mutasi’ (a blue book from immigration office)
- Copy of study permit from the Ministry of National Education
- 5 color photos in red color background of 4×6 cm and 5 photos of 3×4 cm.
- Police forms that has been completed
6). The last step will be the sub district report for you as a temporary resident of Jogja inhabitant, commonly called SKPPS (Surat Keterangan Pendaftaran Penduduk Sementara/Letter of Temporary Resident), along with the following documents:
- UGM sponsor letter
- Copy of passport of the relevant pages, including the new stamp from immigration office.
- Copy of visa
- Copy of white landing card
- Copy of KITAS (yellow card from immigration office)
- Copy of buku mutasi (a blue book from immigration office)
- Copy of STM/SKLD from the police (you should also bring the original one)
- Copy of study permit from the Ministry of National Education
- 4 color background 4×6 cm
Note:
- We advise you to prepare 15 photos for each size 2×3cm, 3×4cm and 4×6cm (red background)
Important! The processing of your KITAS in Indonesia can take up to four weeks. During this time YOU WILL NOT HAVE YOUR PASSPORT and of course you will temporarily not be able to go abroad, open a bank account, and obtain a local driving license. Please bear in mind to always have a copy of your passport with you.
Once you have your KITAS and buku mutasi (a little blue book used to register changes of sponsor/location of associated office of immigration), you better keep them in a very safe place along with your passport. If you are going to another city/town please always bring your KITAS with you.
Remember, KITAS and buku mutasi are very important. If they are lost you should report immediately to the nearby Police station. If it is lost in Bali for example, you must report to the nearest Police station in Bali and get Surat Keterangan Kehilangan Barang (SKKB) or lost report. This SKKB is needed to be brought with you when you come to the Immigration Office in Jogja to get your replacement card. In this case you will also need a letter from OIA UGM as your sponsor. So please report your loss also to Office of International Affairs UGM to get the letter.
Important: As a student and or researcher in Indonesia with the limited stay visa, your visa requires you to give legally binding commitments as follow:
– Being able to give evidence of adequate financial support;
– Abiding by all Indonesian laws and university regulations;
– No use of illegal drugs;
– No paid work in Indonesia;
– It is prohibited for you to participate in political activities, protest, and public demonstrations;
– Please give notification of any change of address.
Those who wish to stay in Indonesia for less than 4 months you may use Social and Cultural Visa (VKSB) and shall also come to Office of International Affairs to report your arrival and do registration at our Office. Our staff will then explain how to extend your Social and Cultural Visa. Please always keep a copy of your passport, photos (15 for each size 2×3cm, 3×4cm and 4×6cm with red background), and other documents with you for your stay permit needs.
Note: Please contact our admission officers at admission@oia.ugm.ac.id for further information for your visa arrangements.