Academic Requirements

• GPA at 4 scale : 3.00

Application Materials

1. Download Admission Form here
2. Curriculum Vitae
3. Copy of passport
4. Statement of financial support
5. Personal statement (not to work during the study)
6. Recommendation letter from applicants institution
7. Recommendation letter from Indonesian Embassy in applicants’ country
8. Copy of academic record
9. Statement of Good Health
10. 4 passport-sized photograph.(red background)

Application Deadline

• Odd Semester (September – January) : 31 March
• Even Semester (February – July) : 31 August

Submission and Contact Person

Please send the admission form to the following e-mail addresses:

Mr. Jemy Partianto

Admission Officer for Degree Program (Bachelor, Graduate, and Doctoral)

Email: admission@ugm.ac.id

 

 

Ms. Sri Harmini

Admission Officer for Non Degree / Exchange Students and Research

Email: admission@ugm.ac.id

Please feel free to contact our admission officers if you need further information about the enrolment procedures. You can send us email and we will be more than happy to forward all the information and procedures for you. Please register as early as possible so that there will be enough time to prepare your study, study permit and visa.

 

Immigration Regulations

Stay Permit

Types of Visa for Staying in Indonesia

The appropriate visa for international students intended to study in Indonesia is the Limited Stay Visa (VITAS). Usually it has 6 months, 1 year, or two years length of stay permit. Second option, you may also come to Indonesia with Socio-Cultural Visa, usually you will get two months of stay permit promptly. But then it will take inconvenient process afterwards since you will have to extend your visa every month, up to four times.

Your purpose to come to Indonesia is for studying. It is clear that in the application of your VITAS, a study permit from the Ministry of National Education of the Republic Indonesia is needed to issue a visa authorization from the Immigration Office in Indonesia. It takes quite long time to process, up to two or three months. This is our responsibility as your host institution in Indonesia to help you get the study permit in order to get your visa authorization of your entry to Indonesia. Please contact us to give you assistance in this matter. We will be happy to forward all the information and the procedures for you.

An international student who wishes to study at Universitas Gadjah Mada is strongly recommended to come to Indonesia only with VITAS which then be converted to KITAS (Limited Stay Permit) upon your arrival to Indonesia. With the visa authorization faxed to your address, you make a visa application (VITAS) at the Embassy/Consular of the Republic of Indonesia in your country.

First Thing to do Upon Your Arrival

Those who come to Indonesia using VITAS (6/12/24 month’s visa) should be aware of your ‘arrival stamp’ in your passport and white landing card (departure card).  The stamp from Immigration Officer at your first arrival of Indonesian Airport must have the following words written: “Permitted to enter and due to report at Immigration Office in Yogyakarta within 7 (seven) days from date hereof……..”

You should, then, go to the Office of International Affairs of UGM (Kantor Urusan Internasional) to do the following steps:

1. Register at Office of International Affairs,

2. Ask the sponsor letter from UGM to be brought to local immigration office to get KITAS, the required documents for KITAS:

• UGM sponsor letter (including Warranty Statement Letter)
• Copy of Curriculum Vitae
• Copy of passport of the relevant pages.
• Copy of visa/VITAS
• Copy of white landing card (departure card)
• Copy of study permit from the Ministry of National Education
• Copy of Visa Authorization
• 6 photos of 3×4 cm and 6 photos of 2×3 cm
• Immigration forms that has been completed

3.  Pay the tuition and student service fee at Mandiri Bank;

Account Name          : Rector UGM

 

Account Number     : 137.000.225.8586

 

Bank Name                 : Mandiri Bank, Branch Magister UGM

 

Swift Code                  : BMRIIDJA

4.    Go to the program/faculty bringing the copy of Registration Form and tuition fee payment receipt;

5.    As soon as you finish reporting yourself in local immigration office (usually after two weeks you will get KITAS) then you should go to the police for STM (Police Report) & SKLD (Self Residing Report) , to get an STM & SKLD from the police you need the following documents (3 copies of each item, except the photos):

• UGM sponsor letter
• Copy of passport of the relevant pages, including the new stamp from immigration office.
• Copy of visa
• Copy of white landing card
• Copy of  KITAS (yellow card from immigration office)
• Copy of  ‘buku mutasi’ (a blue book from immigration office)
• Copy of study permit from the Ministry of National Education
• 5 color photos in red color background of 4×6 cm and 5 photos of 3×4 cm.
• Police forms that has been completed

6.    The last step will be the sub district report for you as a temporary resident of Jogja inhabitant, commonly called SKPPS (Surat Keterangan Pendaftaran Penduduk Sementara/Letter of Temporary Resident), along with the following documents:

• UGM sponsor letter
• Copy of passport of the relevant pages, including the new stamp from immigration office.
• Copy of visa
• Copy of white landing card
• Copy of  KITAS (yellow card from immigration office)
• Copy of  buku mutasi (a blue book from immigration office)
• Copy of STM/SKLD from the police (you should also bring the original one)
• Copy of study permit from the Ministry of National Education
• 4 color background 4×6 cm

Note:

1. We advise you to prepare 15 photos for each size 2×3cm, 3×4cm and 4×6cm (red background)
2. Most of the process can be done at OIA UGM so you don’t have to handle it by yourself.
   
3. Please bear in mind to always have a copy of your passport with you.

 

Click on the image for a larger view

Pre-Arrival

Those who come to Indonesia using VITAS (6/12/24 month’s visa) should be aware of your ‘arrival stamp’ in your passport and white landing card (departure card). The stamp from Immigration Officer at your first arrival of Indonesian Airport must have the following words written: “Permitted to enter and due to report at Immigration Office in Yogyakarta within 7 (seven) days from date hereof…”.

You should, then, go to the Office of International Affairs of UGM (Kantor Urusan Internasional) to do the following steps:

1). Register at Office of International Affairs,

2). Ask the sponsor letter from UGM to be brought to local immigration office to get KITAS, the required documents for KITAS:

• UGM sponsor letter (including Warranty Statement Letter)
• Copy of Curriculum Vitae
• Copy of passport of the relevant pages.
• Copy of visa/VITAS
• Copy of white landing card (departure card)
• Copy of study permit from the Ministry of National Education
• Copy of Visa Authorization
• 6 photos of 3×4 cm and 6 photos of 2×3 cm
• Immigration forms that has been completed

3). Pay the tuition and student service fee at Mandiri Bank;

Account Name: Rector UGM
Account Number: 137.000.225.8586
Bank Name: Mandiri Bank, Branch Magister UGM
Swift Code: BMRIIDJA

4). Go to the program/faculty bringing the copy of Registration Form and tuition fee payment receipt;

5). As soon as you finish reporting yourself in local immigration office (usually after two weeks you will get KITAS) then you should go to the police for STM (Police Report) & SKLD (Self Residing Report) , to get an STM & SKLD from the police you need the following documents (3 copies of each item, except the photos):

• UGM sponsor letter
• Copy of passport of the relevant pages, including the new stamp from immigration office.
• Copy of visa
• Copy of white landing card
• Copy of  KITAS (yellow card from immigration office)
• Copy of  ‘buku mutasi’ (a blue book from immigration office)
• Copy of study permit from the Ministry of National Education
• 5 color photos in red color background of 4×6 cm and 5 photos of 3×4 cm.
• Police forms that has been completed

6). The last step will be the sub district report for you as a temporary resident of Jogja inhabitant, commonly called SKPPS (Surat Keterangan Pendaftaran Penduduk Sementara/Letter of Temporary Resident), along with the following documents:

• UGM sponsor letter
• Copy of passport of the relevant pages, including the new stamp from immigration office.
• Copy of visa
• Copy of white landing card
• Copy of  KITAS (yellow card from immigration office)
• Copy of  buku mutasi (a blue book from immigration office)
• Copy of STM/SKLD from the police (you should also bring the original one)
• Copy of study permit from the Ministry of National Education
• 4 color background 4×6 cm

Note:

1. We advise you to prepare 15 photos for each size 2×3cm, 3×4cm and 4×6cm (red background)

Important! The processing of your KITAS in Indonesia can take up to four weeks. During this time YOU WILL NOT HAVE YOUR PASSPORT and of course you will temporarily not be able to go abroad, open a bank account, and obtain a local driving license. Please bear in mind to always have a copy of your passport with you.

Once you have your KITAS and buku mutasi (a little blue book used to register changes of sponsor/location of associated office of immigration), you better keep them in a very safe place along with your passport. If you are going to another city/town please always bring your KITAS with you.

Remember, KITAS and buku mutasi are very important. If they are lost you should report immediately to the nearby Police station. If it is lost in Bali for example, you must report to the nearest Police station in Bali and get Surat Keterangan Kehilangan Barang (SKKB) or lost report. This SKKB is needed to be brought with you when you come to the Immigration Office in Jogja to get your replacement card. In this case you will also need a letter from OIA UGM as your sponsor. So please report your loss also to Office of International Affairs UGM to get the letter.

Important: As a student and or researcher in Indonesia with the limited stay visa, your visa requires you to give legally binding commitments as follow:

–          Being able to give evidence of adequate financial support;

–          Abiding by all Indonesian laws and university regulations;

–          No use of illegal drugs;

–          No paid work in Indonesia;

–          It is prohibited for you to participate in political activities, protest, and public demonstrations;

–          Please give notification of any change of address.

Those who wish to stay in Indonesia for less than 4 months you may use Social and Cultural Visa (VKSB) and shall also come to Office of International Affairs to report your arrival and do registration at our Office. Our staff will then explain how to extend your Social and Cultural Visa. Please always keep a copy of your passport, photos (15 for each size 2×3cm, 3×4cm and 4×6cm with red background), and other documents with you for your stay permit needs.

Note: Please contact our admission officers at admission@oia.ugm.ac.id for further information for your visa arrangements.