YOGYAKARTA - Universitas Gadjah Mada will test the use of smartcard with single ID on 22 April 2013 for access to campus to replace the Vehicle Identity Card. “The realisation of the smartcard is a priority as it is a strategic instrument replacing the Vehicle Identity Card to regulate traffic in the campus,” said UGM Executive Secretary, Drs. Gugup Kismono, MBA, Ph.D, on Wednesday (17/4).
Said Gugup, the smartcard would not only limit vehicles from entering the campus, but also identify them for security purposes. The card is expected to improve the comfort and safety of UGM academic community and others visiting UGM.“For your information, after the revocation of Vehicle Identity Card disincentive, on-campus criminal rate had increased from an average of 2 to 5 in a month whilst accidents from 2 to 3,” he explained.
UGM students can use their student card as a smartcard. They only need to tap the card on the card reader at the portals. “Soon, smartcard will apply to lecturers and staff, too,” he said.
What about non-members of academic community? They just have to leave their ID card at the portal’s officer and are not charged. “It’s important that they have to exit through the same portal,” he said.
This traffic arrangement has been appreciated by many, including the Ombudsman of the Republic of Indonesia (ORI). “ORI has apreciated the revocation of disincentive policy for drivers without Vehicle Identity Card,” he said.
Disincentive Fund
Responding to demands from students on disincentive funds, Gugup reinstated that the fund was still intact, dedicated to student activities. “Mechanisms of disincentive fund are being formulated together with student representatives to make it more on target and accountable,” he added.
Gugup said UGM as a university that was state owned legal entity previously or general service board currently has the authority to self-manage public funding it receives directly without transferring it first to the state treasury and without obligations to ask for permissions from Finance Ministry. “UGM receivables from public funding, whether academic or not, including Vehicle Identity Card disincentive, are not Non-tax State Revenues,” he said.
He explained this was regulated in the government regulation No 153 Year 2000 on UGM Establishment as State Owned University Legal Entity, regulation no 66 Year 2010 on Amendments to Regulation No 17 Year 2010 on Management and Administration of Education, regulation No 23 Year 2005 Financial Management of General Service Board and regulation No 74 Year 2012 on Amendments to Regulation No 23 Year 2005. Those regulations are the operational guidance for UGM financial management and they refer to the upper laws, such as Law No 17 Year 2003 on State Finance and Law No 1 Year 2004 on State Treasury.
Referring to regulation No 74 Year 2012, Article 14 states that income is treated as operational income for working unit of general service board and can be directly managed to financing expenditures in compliance with Budgeting Business Plan. Thus, UGM is authorised by government to manage finance from the public directly without transferring it first to the state treasury. “So, UGM is complying with the regulation to directly manage revenues. This also happens to all state universities with the financial pattern of general service board,” he concluded.