Sixteen faculties and schools within Universitas Gadjah Mada participated in a protocol competition on Tuesday (October 17), organized by the Public Relations and Protocol Office.
Each team sent 12 members to simulate the activities of an open senate meeting for the anniversary commemoration in their respective faculties and schools.
What made the competition interesting was that each participant had specific roles and duties. Some acted as the master of ceremonies, video operators, hosts, rector, deans, the chair of the Academic Senate of the faculty, and even a minister.
Fajar Budi, a participant from the Faculty of Dentistry, mentioned that their team practiced for two days to ensure optimal performance.
The team from the Faculty of Agricultural Technology deliberately presented a replica of the ‘tumpeng’ (a cone-shaped rice dish), symbolizing the pinnacle of their faculty’s anniversary celebration.
Meanwhile, the team from the Faculty of Forestry brought a podium for their speech presentation.
Before the competition began, the organizers intentionally rearranged the flag positions and chairs so participants could organize the area within three minutes. Subsequently, each participant was given about 17 minutes to perform once they were ready.
The Chair of the UGM Protocol Competition Committee, Haryanto, stated that each participating team will be assessed by a panel of judges based on ceremonial protocol and the manner of honoring protocol.
Additionally, the hosts or event presenters will be evaluated on the modulation, intonation, and pace of their speech.
This competition, part of the 74th-anniversary celebration of UGM, was also an opportunity to introduce the protocol rules within the university setting.
“Through a protocol competition like this, we hope to standardize the procedures for formal events between the university, faculties, and schools,” explained Haryanto.
He added that this competition strengthens the relationships between protocol teams across UGM.
“They get to know each other, understand better, and can implement protocol activities,” he emphasized.
What’s equally important, he added, is that the protocol team members from the faculties and schools will receive feedback and input from the panel of judges who are experts in the field of protocol.
Author: Gusti Grehenson